Top 18 Online Meeting and Web Conferencing Tools /Video Conferencing, Web Conferencing, Webinars/The Best Video Conferencing Software of 2017 | Teleportel
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Online meeting and web conferencing tools
Online meeting software combines video conferencing, web conferencing, audio, screen sharing and collaboration tools so people can communicate and work together from different locations.
- Video Conferencing Connect participants face-to-face through live video and audio from desktops, laptops, mobile devices and conference rooms.
- Web Conferencing Hold browser-based or software-based online conferences for meetings, presentations, collaboration and remote communication.
- Online Meetings Bring employees, customers, partners or other participants together without requiring everyone to travel to the same location.
- Screen Sharing Share a complete desktop, individual application, presentation, document or other digital content with meeting participants.
- Webinars Present information online to larger audiences through video, audio, presentations and other webinar functions.
- Team Collaboration Combine meetings with communication and collaboration tools that help distributed teams work together.
- Mobile Conferencing Allow participants to join compatible online meetings from smartphones and tablets when they are away from their desks.
- Conference Room Meetings Connect equipped boardrooms, conference rooms and huddle spaces with remote participants and other meeting locations.
What is online meeting software?
Online meeting software enables people in different locations to meet through an internet-connected computer, mobile device or conference room system. Depending on the platform, participants can communicate through video and audio while also sharing presentations, documents and other information.
These tools can support everything from a quick one-to-one conversation to team meetings, customer presentations, large web conferences and webinars.
Video conferencing versus web conferencing
Video conferencing primarily focuses on real-time visual and audio communication between participants. Web conferencing usually adds tools for sharing digital information, such as screens, applications, presentations and documents.
Modern conferencing platforms often combine both approaches. A participant can see and hear other people while simultaneously viewing shared content or collaborating around information during the same meeting.
Screen sharing for online presentations
Screen sharing is an important feature when an online meeting involves more than conversation. A presenter may need to demonstrate software, discuss a document, show a website or walk participants through a presentation.
Some conferencing tools allow users to share an entire desktop, while others provide more granular controls that make it possible to share only a selected application, window, document or presentation.
Video conferencing software for conference rooms
Online meeting platforms are not limited to individual desktop users. Conference rooms, boardrooms and smaller huddle spaces can also be equipped with cameras, microphones, speakers and displays for group video meetings.
A suitable conference room solution should make it straightforward for people in the room to connect with remote colleagues, customers or other meeting locations while maintaining clear video and audio communication.
Webinars and larger online conferences
A webinar typically has a different communication structure from a small team meeting. Instead of every participant contributing equally, one or more presenters may deliver information to a larger online audience.
Webinar tools can therefore be useful for product demonstrations, training, company presentations, educational sessions and other situations where information needs to be delivered remotely to many participants.
Online meetings for remote and hybrid teams
Teams working across different offices, homes or countries can use online meeting tools to communicate without being in the same physical workplace. Video, audio and screen sharing can help employees discuss projects and collaborate around shared information.
For hybrid organizations, conferencing software can also connect employees sitting together in a meeting room with colleagues joining individually from remote locations.
How to choose a web conferencing tool
The right web conferencing solution depends on how an organization plans to use it. A small team holding occasional meetings may have very different requirements from an enterprise connecting multiple offices, conference rooms and external participants every day.
Useful points to compare include video and audio quality, participant capacity, screen sharing, device compatibility, conference room support, ease of joining, collaboration features and the ability to communicate with people outside the organization.
Free versus business video conferencing software
Free online meeting tools can be useful for straightforward meetings and occasional collaboration. Business and enterprise environments may require additional capacity, administration, meeting room integration, support or other features.
Rather than choosing conferencing software only on price, organizations can compare the tools according to the number of users, types of meetings and communication workflows they actually need to support.
From online meetings to broader video communication
Video technology can also be used outside traditional scheduled meetings. Businesses may want to connect customers, visitors or other external users directly with employees through a website, kiosk or remote reception point.
This extends video beyond internal conferencing and makes real-time face-to-face communication available in situations such as remote reception, customer assistance, consultations and visitor communication.
Online meeting and web conferencing tools can combine video conferencing, audio conferencing, screen sharing, webinars and team collaboration in one communication environment. The most suitable solution depends on whether the organization needs one-to-one calls, team meetings, conference room communication, presentations, webinars or broader communication with remote employees, customers and visitors.