Three Pre-Registration Methods

Choose the approach that suits you:

1Teleportel portal

  • You pre-register your visitor's information (name, company, license plate, contact person, etc.).
  • Pros: Total control, flawless planning and everything ready before the visit.
  • Cons: Manual data entry is required after sending the invite.
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2Outlook BCC Option

  • Simply add a special blind copy e-mail address (BCC).
  • Recipients listed in 'TO' receive an invitation with their access code.
  • Those copied in 'CC' do not receive a code.
  • The message language is tailored based on the email subject line.

Pros: Super-fast, minimal effort

Cons: Only the e-mail address is known in advance. Additional visitor information (like name, company, etc.) must be filled out onsite if needed for registration or badges.

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3Teleportel Outlook Button code-mg

  • Click the Teleportel logo in the Outlook ribbon
  • With a single click, all your guests receive their invitation containing an access code.

Pros: Extremely user-friendly.

Cons: All guests share the same code, making individual tracking difficult.

Automatic notification and follow-up

Upon registration, the host is immediately informed by SMS and e-mail. This email may inquire if the guest will be greeted in person. If no response within a set period, or in case of refusal, the system automatically initiates the next step:

  • Another contact is alerted via SMS and e-mail.
  • Contact can be made by phone or video call (e.g. via a remote receptionist).
  • A smart avatar takes over to greet and assist the visitor.
  • Clear instructions appear on the screen to direct the guest.
  • The system persists in its efforts until a proper welcome is ensured.

Your visitor is never left waiting or unattended!

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Integration with existing systems

The Teleportel reception system is not a standalone solution. Using APIs, web services and other technologies, it seamlessly integrates with your existing infrastructure:

  • Visitor management systems
  • Access control devices
  • Security and reception applications
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What becomes possible:

  • Automated access control, including speed lanes, speed gates and tourniquets
  • Issuance and return of RFID badges to both visitors and staff
  • Easier parking access using automatic license plate recognition
  • Real-time notifications at every step, with alerts in the event of an incident
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Key Benefits

  • Save valuable time for your team and your guests
  • Eliminate queues and pointless searches.
  • Strong, professional first impression
  • Enhanced security and full GDPR compliance
  • Real-time notifications
  • Flexible and scalable solution
  • No visitor left behind

Ready to improve your visitors' experience?

Contact us for a demonstration or personalized advice.